Submit a Proposal

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Conference Programming: Call for Proposals Open!

Career services professionals, cooperative education and internship practitioners, faculty, employers, and scholars are invited to share innovative ideas, best practices, and research that elevates experiential learning at the 59th Annual CEIA Conference in Alexandria, Virginia. Program proposals will be accepted beginning August 16, 2021!

Submissions will be accepted, via an online form, until Friday, November 19, 2021, at 11:59 p.m. Please review the information on this site to learn more about the requirements and process for submitting a proposal.

When submitting your proposal, be sure to select one of the following session topics and lengths:

Description of Session Formats

You may propose to facilitate and present a session from three formats:

Interactive Breakout Session (60 & 30 minutes) – presenters will present to and facilitate a conversation with a group of 25 – 40 attendees. Audio/visual equipment will be provided.

Bite-Sized Learning Round Tables (15 minutes) – presenters will facilitate a small group discussion among attendees interested in your topic, gathered in a breakout room. Selected presenters will facilitate the same topic twice with a 5-minute break in between sessions. Audio/visual equipment will NOT be provided.

Process for Submitting a Proposal

If you are considering submitting a proposal, please read through the following steps and information provided on this webpage.

Determine your preferred format for your proposal. Further details about each of these formats are above.
Identify the appropriate session topic(s) for your proposal. Your proposal may incorporate more than one session topic.
Review the required information and questions by downloading a copy of the online submission form. We recommend you draft and save your responses in a separate document and then transfer those responses to the online form. Proposal submissions are ONLY accepted online.
Submit your proposal here: https://forms.gle/W6TzEGXygKY6L5Yp7 by Friday, November 19 at 11:59 p.m.
After you submit your proposal, you should receive a confirmation message. If you do not receive that notice or need to edit your submission, please contact Li Pon or Charlie Wilder, Programs co-Chairs, at lpon@fsu.edu or charliewilder@auburn.edu.

Description of Session Topics

Please consult this list of topics related to career and experiential education. This is not an exhaustive list and the programs committee will consider topics that may not be listed here.

Navigating Change and Promoting Adaptability

responding to moments of crisis; engaging in dialogue and meaningful action related to adaptability in the profession; adjusting programs, events, and offerings to account for changes in student and partner needs and requirements

Diversity, Equity, and Inclusion

outreach and support for underrepresented populations; creating and implementing inclusive environments for all populations; ensuring learning and work spaces are accessible and supportive of all populations; engaging in advocacy of students and fellow professionals

Assessment, Outcomes, and Research

collection methods and strategies for outcomes information; research and scholarship related to the field of career and experiential education; examples of effective assessment and outcomes for experiential learning programs; leveraging data for program or resource development

Program Curriculum and Design

discussion and presentation of how experiential learning programs are set up; developing student learning outcomes and building assessments; discussion of zero credit internships and transcript notations; adhering to and interpreting government guidelines for co-op students/interns and international students

Advising, Counseling and Mentoring

advising, counseling and mentoring of student co-ops/interns; incorporating strategies to facilitate these services, professional development ideas for both co-ops/interns and professional staff

Marketing and Recruitment

promotion of your program to students, employers and stakeholders; recruiting strategies for increasing student or employer participation in programs; useful social media platforms and campaigns

Innovation and Technology

new and different approaches towards developing, integrating, and promoting experiential learning; setting-up and using software platforms to manage office/program activities, event registrations, processes, operations and position postings; virtual advising and course delivery

Legal and Risk Management

updates and interpretations about laws, proposed/pending legislation, guidelines and regulations related to compensation, harassment, immigration, insurance, liability, and Title IX; recommendations for ensuring compliance; ethical considerations; recommendations on writing and proposing of written agreements, MOUs, and contracts

Employer Relations

approaches to methods, programs and techniques for establishing and maintaining relationships with employers beyond career fairs and job postings; employer partnerships to develop career readiness competencies; managing employer relations efforts in a virtual setting

Administration, Operations and Campus Partners

management strategies for experiential learning programs; strategic use of resources with limited staff; staff development and evaluation; soliciting funding, resources and support from leadership and stakeholders; strategic campus partnerships; case studies about further expansion and integration of experiential learning programs (i.e., requirement for graduation)

Hybrid Services and Programs

Remote work experiences; creating and adapting internship/co-op requirements for remote work experiences; supervision and mentoring in a virtual setting; addressing student engagement concerns and morale; sustainability of virtual and in-person services and programs

Please complete and submit your proposal in order to have your session considered. The Programs Committee will review and score all submitted proposals. All submitters will be notified by Tuesday, January 4, 2022.

Additional Information

Requirements of Selected Facilitators

– All presenters must be paid conference attendees. We recommend taking advantage of the early-bird rate, which ends January 31, 2022 at 11:59 p.m. EDT. A one-day rate is also available. All facilitators/presenters must be registered by Friday, February 11, 2022.
– Please note that more than one proposal may be submitted, though no one facilitator/presenter will be allotted more than two Breakout sessions.
– Presenters selected to facilitate a Breakout session will be required to record their presentations prior to the conference, so it can be available in the future in a virtual format.
– Please be prepared to offer a PDF of your presentation to share with colleagues that can be uploaded to the Conference’s site.

Tips: Preparing You Proposal

– Write a draft of your proposal prior to completing the submission form; save draft
– Seek the proofreading skills of a trusted colleague
– Print a copy of your completed proposal for your own records BEFORE you hit submit.
– Incorporate assessment and data to support session content
– Indicate your interest in being considered for two or more types of sessions (and provide a well-written explanation on how the session would be adapted)
– Consider a co-facilitator at another college or an employer (special consideration will be given to proposals that are co-facilitated by an employer)

Timeline for Submission and Review of Proposals

August 16: CEIA Programs Committee Begins Accepting Proposals
November 19: Proposal Submissions Are Due
December 1 – 15: Programs Committee Evaluates Proposals
January 4: All submitters are notified if proposal(s) have been selected or not

Timeline for Selected Facilitators and Presenters

January 4 – 11: Confirm you will attend and facilitate your accepted session proposal at the conference; consider making hotel reservations
January 12: Register with the early-bird discounted rate
February 12: All selected presenters must be registered for the conference by this date
February 15 – April 15: Continue to read and respond to conference information and requests from program committee members and association executive director

Audio/Visual for Selected Facilitators/Presenters

– Facilitators/Presenters are expected to read and respond to all alerts and requests pertaining to the conference, especially those concerned with audio, visual and technical arrangements.
– CEIA will provide a computer, projector, screen, flip chart, and markers.
– Prepare your presentation in an offline format without the need for internet connectivity as it will not be available in the spaces reserved for sessions at the conference venue. Personal hotspots may also NOT work inside the conference venue.
– Plan to have your presentation materials saved to a USB drive in presentation format and PDF before your session in addition to saving via email or a cloud storage service.
– No A/V will be provided for the Bite-Sized Learning Round Tables.

Questions and Technical Assistance with Proposal Submission

Li Pon I Programs Committee Co-Chair I lpon@fsu.edu

Charlie Wilder | Programs Committee Co-Chair | charliewilder@auburn.edu

For general conference information, please email the association at info@ceiainc.org or the 2022 Conference Chair: Scott Maynard: scottmaynard@ceiainc.org

Many thanks to our 2022 Programs Committee Volunteers!

Elisa DeFord, Texas State University
Andrea Comsa, Georgia Tech
Efigenia Gonzalez-Duran, Florida International University
Mariel Smallwood, Florida A&M University

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