Call For Proposals

CEIA Conference Programming: Call for Proposals is Now CLOSED.

Career services professionals, cooperative education and internship practitioners, faculty, employers, and scholars are invited to share innovative ideas, best practices, and research that elevates experiential learning at the 56th Annual CEIA Conference in Chicago, Illinois.  Program proposals are now being accepted!

Submit your proposal HERE by Friday, October 26 at 11:59 p.m.  Please review the information on this site to learn more about the requirements and process for submitting a proposal.

Process for Submitting a Proposal

If you are considering submitting a proposal, please read through the following steps and information provided on this webpage.

  1. Determine your preferred format for your proposal. Further details about each of these formats are below: (Interactive Breakout Session, Hot Topic Roundtable Discussion, Speed Session or Lightening Session).
  2. Determine the three topic sessions for your proposal.  Further details about each of these topics are below: Administration and Operations; Assessment, Outcomes and Research; Budget and Compensation; Campus Partner and Employer Relations; Development, Evaluation and Supervision; Diversity and Inclusion; Innovation and Technology; Marketing and Recruitment; Legal and Risk Management; Program Curriculum & Design.
  3. Review the required information and questions by downloading a copy of the online submission form.  We recommend you draft and save your responses in a separate document and then transfer those responses to the online form.  Proposal submissions are ONLY accepted online.
  4. Submit your proposal here by Friday, October 26 a 11:59 p.m.
  5. After you submit your proposal, you should receive the message, “Thank you for taking this survey.”.  If you did not receive that notice or need to submit again, please contact Andrew Harper, Programs Chair, at 512.448.8572 or
  6. Click this link to download:   “Submission FORM Sample” for drafting purposes only. You must submit your Proposal ONLINE ONLY.

Description of Session Formats

You may propose to facilitate and present a session from four formats:

  • Interactive Breakout Session (60 minutes) – presenters will present to and facilitate conversation with a group of 25 – 40 attendees.
  • Hot Topic Roundtable Discussion (60 minutes) – presenters will facilitate a small group discussion among 10 – 12 attendees interested in your topic.
  • Speed Session (25 minutes, repeated 3 times in an hour and a quarter) – presenters will share a best practice with a group of 10 – 12 attendees.
  • Lightning Session (Pecha Kucha or Ignite style format– using a formula of 6 minutes and 40 seconds in length, with 20 slides, showing for 20 seconds each).

Description of Session Topics

Please consult this list of topics related to career and experiential education.  This is not an exhaustive list and the programs committee will consider topics that may not be listed here.

Administration and Operations: management strategies for an experiential learning programs; staff development and evaluation; soliciting funding, resources and support from leadership and stakeholders; case studies about further expansion and integration of experiential learning programs (i.e., requirement for graduation)

Assessment, Outcomes and Research: collection methods and strategies for outcomes information; research and scholarship related to the field of career and experiential education; examples of effective assessment and outcomes for experiential learning programs; leveraging data for resource development

Budget and Compensation: adhering and interpreting government guidelines for co-op students/interns and international students; funding models of experiential learning programs; researching and writing grant proposals that support experiential education programs

Campus Partner and Employer Relations: methods, programs techniques for establishing and maintaining relationships with campus partners, faculty and employers

Development, Evaluation and Supervision: counseling and mentoring of student co-ops/interns; professional development ideas for both co-ops/interns and professional staff

Diversity and Inclusion: outreach and support for underrepresented populations; creating and implementing inclusive environments for all populations; advising students on navigating cultural and generation differences in the classroom and workplace; ensuring learning and work spaces are accessible and supportive of all populations

Innovation and Technology: new and different approaches towards developing, integrating, and promoting experiential learning; setting-up and using software platforms to manage office/program activities, event registrations, processes, operations and position postings; virtual advising and course delivery

Marketing and Recruitment: promotion of your program to students, employers and stakeholders; recruiting strategies for increasing student or employer participation in your program; useful social media platforms and campaigns

Legal and Risk Management: updates and interpretations about laws, proposed/pending legislation, guidelines and regulations related to compensation, harassment, immigration insurance, liability, and Title IX; recommendations for ensuring compliance; ethical considerations; recommendations on writing and proposing of written agreements, MOUs, and contracts

Program Curriculum & Design: discussion and presentation of how experiential learning programs are set-up, providing recommendations on course/program design and content; writing student learning outcomes and building assessments; discussion of zero credit internships and transcript notations

Please complete and submit the following information in order to have your session considered. The program committee will review and score all submitted proposals. All submitters will be notified by December 14, 2018.

Requirements of Selected Facilitators:

  • All presenters must be paid conference attendees. We recommend taking advantage of the early-bird rate, which ends at 11:59 p.m. on Thursday, January 31, 2019. A one-day rate is also available. All facilitators/presenters must be registered by Friday, February 14, 2019.
  • Please note that more than one proposal may be submitted, though no one facilitator/presenter will be allotted more than two presentations.
  • Session content may be uploaded to the CEIA website following the conference. Please be prepared to offer a PDF of your presentation to share with colleagues that can be uploaded. Further information will be provided for accepted proposals.

Tips: Preparing Your Proposal

  • Write a draft of your proposal prior to completing the submission form; save draft
  • Seek the proofreading skills of a trusted colleague
  • Print a copy of your completed proposal for your own records BEFORE you hit submit.
  • Incorporate assessment and data to support session content
  • Indicate your interest in being considered for two or more types of sessions (and provide a well-written explanation on how the session would be adapted)
  • Consider a co-facilitator at another college or an employer (special consideration will be given to proposals that are co-facilitated by an employer)

Possible Proposal Ideas

  • Incorporating the theme, Experiential Learning on the Rise, into your proposal responses
  • Presenting in Pecha Kucha or Ignite style format– using a formula of 6 minutes and 40 seconds in length, with 20 slides, showing for 20 seconds each. This session type was introduced at the 2018 Conference and was well received by conference attendees
  • Addressing overcoming challenges to expand experiential learning on campuses and in workplaces
  • Discussing how a past CEIA conference experience inspired a new approach, program or process

Timeline for Submission and Review of Proposals

  • August 3: CEIA Programs Committee Begins Accepting Proposals
  • October 26: Proposal Submissions Are Due
  • November 1 – December 1: Programs Committee Evaluates Proposals
  • December 14: All submitters are notified if proposal if that have been select or not

Timeline for Selected Facilitators and Presenters

  • December 14 – January 7: Confirm you will attend and facilitate your accepted session proposal at the conference; consider making hotel reservations
  • January 31: Register with the early-bird discounted rate
  • February 14: All selected presenters must be registered for the conference by this date
  • February 14 – March 31: Continue to read and respond to conference information and requests from program committee members and association executive director
  • March 31 – April 2: Attend and facilitate a session at #CEIA2019

Audio/Visual for Selected Facilitators/Presenters

  • Facilitators/Presenters are expected to read and respond to all alerts and requests pertaining to the conference, especially those concerned with audio, visual and technical arrangements.
  • CEIA will provide a computer, projector, screen, flip chart, and markers.
  • Prepare your presentation in an offline format without the need for internet connectivity as it will not be available in the spaces reserved for sessions at the conference venue. Personal hotspots may also NOT work inside the conference venue.
  • Plan to have your presentation materials saved to a USB drive in presentation format and PDF before your session in addition to saving via email or a cloud storage service.
  • No A/V will be provided for Speed Sessions or Hot Topic Roundtable Discussions.

Questions and Technical Assistance with Proposal Submission:

“Submission FORM Sample” for drafting purposes only. You must submit your Proposal ONLINE ONLY.