Submit a Proposal

CEIA Conference Programming: Call for Proposals is Now Open!

Career services professionals, cooperative education and internship practitioners, faculty, employers, and scholars are invited to share innovative ideas, best practices, and research at the 57th Annual CEIA Conference in San Diego, California. Session proposals may now be submitted by completing the form found HERE

Submissions will be accepted, via the online form, until Friday, October 18, 2019, at 11:59 p.m. (CST). Please review the information on this site to learn more about the requirements and process for submitting a proposal.

Key Dates for Submission

Call for Proposals Opens: Friday, August 16, 2019
Submission Deadline: Friday, October 18, 2019 at 11:59 p.m. (CST)
Submission Notifications: December 2019

Process for Submitting a Proposal 

If you are considering submitting a proposal, please read through the following steps and information provided on this webpage.

  1. Determine your preferred format for your proposal. Further details about each of these formats are below: (Interactive Breakout Session, Hot Topic Roundtable Discussion, Pecha Kucha).
  2. Determine the topic session for your proposal.  Further details about each of these topics are below: Administration and Operations; Assessment, Outcomes and Research; Campus Partner and Employer Relations; Instructional Techniques and Student Development; Recruitment and Legal Issues; Technology and Marketing; Underrepresented Students.
  3. Review the required information and questions by downloading a PDF copy of the online submission form found HERE. We recommend you draft and save your responses in a separate document and then transfer those responses to the online form. Proposal submissions are ONLY accepted online.
  4. Submit your proposal HERE by Friday, October 18th, at 11:59 p.m. (CST).

After you submit your proposal, you should receive the message, “Thank you for submitting your session proposal for the 2020 CEIA Conference in San Diego.”  If you did not receive that notice or need to submit again, please contact David Schwartz, Programs Chair, at (309) 677-2510 or

Description of Session Formats

You may propose to facilitate and present a session from three formats:

  • Interactive Breakout Session (60 minutes) – presenters will present to and facilitate conversation with a group of 25 – 40 attendees. Audio/visual equipment will be provided.
  • Hot Topic Roundtable Discussion (60 minutes) – presenters will facilitate a small group discussion among 10 – 12 attendees interested in your topic, typically gathered around a large table. Audio/visual equipment will NOT be provided.
  • Pecha Kucha (using a formula of 6 minutes and 40 seconds in length, with 20 slides, showing for 20 seconds each). Audio/visual equipment will be provided.

Description of Session Topics

Please consult this list of topics related to career and experiential education. This is not an exhaustive list and the programs committee will consider topics that may not be listed here.

Administration and Operations: management strategies for student success through experiential learning programs; staff development and evaluation; soliciting funding, resources and support from leadership and stakeholders; case studies about further expansion and integration of experiential learning programs (i.e., requirement for graduation)

Assessment, Outcomes, and Research: collection methods and strategies for outcomes information; research and scholarship related to the field of career and experiential education; examples of effective assessment and outcomes for experiential learning programs; leveraging data for resource development

Campus Partner and Employer Relations: methods, programs techniques for establishing and maintaining relationships with campus partners, faculty, and employers

Instructional Techniques and Student Development: innovative projects, effective teaching methods, co-op/internship course development, career development practices, student/career/experiential learning development theory in practice, understanding why some students fail at co-op

Recruitment and Legal Issues: current recruiting policies and laws, addressing the Department of Labor FLSA Guidelines, Title IX compliance, coordinating CPTs, risk management, hiring International students, managing interns/co-ops, employer outreach strategies

Technology and Marketing: tools used to facilitate our work, emerging technologies, new trends in Workforce Learning, new trends in co-op and internships, social media best practices, maximizing outreach efforts to constituents, engaging students, effective marketing plans, innovative career fairs and special events

Underrepresented Students: working with diverse student populations, addressing needs through program development, innovative outreach efforts, best practices for student success

Requirements of Selected Facilitators: 

  • All presenters must be paid conference attendees. All facilitators/presenters must be registered by 11:59 p.m. (CST) on Thursday, January 31, 2020. A one-day rate is also available
  • Please note that more than one proposal may be submitted, though no one facilitator/presenter will be allotted more than two presentations.
  • Session content may be uploaded to the CEIA website following the conference. Please be prepared to offer a PDF of your presentation to share with colleagues that can be uploaded. Further information will be provided for accepted proposals.

Tips: Preparing Your Proposal 

  • Write a draft of your proposal prior to completing the submission form; save the draft
  • Seek the proofreading skills of a trusted colleague
  • Print a copy of your completed proposal for your own records BEFORE you hit submit
  • Incorporate assessment and data to support session content
  • Indicate your interest in being considered for two or more types of sessions (and provide a well-written explanation on how the session would be adapted)
  • Consider a co-facilitator at another college or an employer (special consideration will be given to proposals that are co-facilitated by an employer)
  • Incorporating the theme, Coast to Coast: Empowering Student Success, into your proposed presentation is always a good thing!

Timeline for Selected Facilitators and Presenters 

  • By January 1, 2020: Confirm you will attend and facilitate your accepted session proposal at the conference; consider making hotel reservations
  • January 31: All selected presenters must be registered for the conference by this date
  • February 1 – March 31: Continue to read and respond to conference information and requests from program committee members and association executive director
  • March 28 – April 1: Attend and facilitate a session at #2020CEIA

Audio/Visual for Selected Facilitators/Presenters

  • Facilitators/Presenters are expected to read and respond to all alerts and requests pertaining to the conference, especially those concerned with audio, visual and technical arrangements.
  • CEIA will provide a computer, projector, screen, flip chart, and markers.
  • Prepare your presentation in an offline format without the need for internet connectivity as it will not be available in the spaces reserved for sessions at the conference venue. Personal hotspots may also NOT work inside the conference venue.
  • Plan to have your presentation materials saved to a USB drive in presentation format and PDF before your session in addition to saving via email or a cloud storage service.
  • No A/V will be provided for Hot Topic Roundtable Discussions.

Questions and Technical Assistance with Proposal Submission: