Submit a Proposal

Conference Programming: Call for Proposals Open!

The Cooperative Education & Internship Association (CEIA) elevates the field of work-integrated learning through a member-driven community of educators, employers, researchers, students, and partner agencies. As the leader in work-integrated learning, we provide opportunities for professional development while advocating for best practices in co-ops, internships, and other forms of experiential education.

We rely on and truly appreciate work-integrated learning practitioners like you that take the time to develop and deliver quality professional development opportunities for our colleagues around the globe – we look forward to the amazing programming and sessions in 2023!

Submissions will  be accepted until 11:59 PM Tuesday, November 1.

What Presentation Topics Are We Looking For?

As we celebrate CEIA’s 60th Anniversary, we are seeking proposals that align with our mission and six core values:

  • Excellence:  Strive for quality and innovation in program and resource delivery.
  • Diversity & Inclusion:  Value diversity and cultivate an inclusive environment.
  • Community:  Build relationships, celebrate achievements, and provide multiple opportunities for member engagement.
  • Professional Development:  Foster leadership development for the future of experiential education.
  • Stewardship:  Care for and manage the association with integrity, transparency, accountability, and thoughtful leadership.
  • Collaboration:  Develop strategic partnerships and best practices to advance the field.

No one jump-starts student success like our members and we are especially interested in reviewing session proposals that address both the nuts and bolts “foundational principles” of our work-integrated learning profession, as well as those “hot” emerging topics. CEIA members are also interested in hearing about preparing and making moves to advance in our field, so we are seeking proposals focused on career progression, such as mentorship, preparing for the next step in their career, etc.

We truly hope YOU consider submitting a presentation proposal on the policies, procedures, programs, courses, etc. that you already know inside and out. While we tend to think our colleagues already know what we know about work-integrated learning, we are looking for your expertise on how we can scale, replicate, and promote the best practices and programs that you have to offer.

Below are some suggested presentation topics based on a survey by our Professional Development Committee to the CEIA membership:

Elements of a Presentation Proposal Submission

When submitting a proposal, you will be asked to provide the following elements.  A worksheet can be found HERE.

Presentation Title: 

Up to 80 characters (~11-20 words)

Presentation Objective: 

A presentation objective is a one-sentence statement of the session presenter(s) purpose for creating and delivering their content.

Example:
“To share with our work-integrated learning colleagues learned best practices from six years of facilitating a dual modality (virtual and in-person) one-day matched job shadowing program at a large, public institution.”

Learning Outcomes (minimum 2, maximum 5): 

For conference presentations, learning outcomes inform session attendees what they can expect to demonstrate or articulate as a result of attending your presentation. Learning outcomes are important because they:

  • Facilitate learning
  • Direct conference attendees on which sessions best meet their needs
  • Convey to conference attendees exactly what is to be learned
  • Increase the chance that the presenter and learner end up in the same place of instruction
  • Serve as guidelines for content, instruction and evaluation

Example:

“Session attendees can expect to leave this session knowing the value of:

      1. Working with your campus legal and environmental health & safety departments to create policies, procedures, and forms for your job shadowing program.
      2. Leveraging your campus learning management (Canvas, Blackboard, etc.) and survey platforms (Qualtrics, Survey Monkey, etc.) to automate processes for your job shadowing program.
      3. Diversifying job shadow sites to align with student majors and/or career goals.
      4. Collaborating with your Alumni Association and/or Foundation to engage alumni and donors in your job shadowing program.”

Presentation Abstract

A presentation abstract is intended to capture the interest of a potential attendee. In a nutshell, the abstract is the marketing for your presentation to engage the reader by describing what your presentation is about and why they should attend. You will submit a succinct, informative and engaging abstract of your presentation (3-5 sentences/no more than 500 characters including spaces).

Example:
“To address real and perceived barriers to student engagement in sustained, high-impact experiential learning opportunities and grow students’ understanding of career readiness competencies, the Career Center launched a job program providing all students, first-year to doctoral, access to professional networking and career exploration in competitive career fields with high-profile employers seeking to recruit our student talent. Hiring employers love the opportunity to build their brand without the need to incur cost-prohibitive travel to our campus and our Alumni love the opportunity to give back through mentorship. After 6 years and 18 sessions, 100% of our job shadow program Student Participants and Employer Hosts would recommend our program to a classmate or colleague and 100% of Student Participants either agree or strongly agree “I have gained knowledge that will assist me in making informed career choices.” Presenters will share program policies, procedures, marketing, best practices and lessons learned so attendees can determine if a structured, matched job shadow program could be replicated at their institution.”

Preferred Length of Presentation

You will select one of the following presentation lengths –

  • 30 minutes (20 minutes of presentation, 10 minutes Q&A)
  • 60 minutes (45 minutes of presentation, 15 minutes Q&A)
  • 75 minutes (60 minutes of presentation, 15 minutes Q&A)
  • 15 minutes (“bite-sized learning” 15 minutes of guided conversation)

Delivery Method

You will be asked to share with the selection committee, in your own words, the primary audience that will benefit the most from attending your presentation.

Example:
Newcomers to the field, Mid-level managers, Directors, Employer relations professionals, Recruiters/Site Supervisors, Faculty, etc.

Core Values

CEIA has six Core Values.   You will be asked to indicate which of the core values your presentation proposal aligns with.

Diversity, Equity, Inclusion & Belonging:

As CEIA continues the work to support access, diversity, equity, inclusion and belonging, you will be asked to share how your proposal contributes to increasing and/or addressing access, equity, inclusion and belonging in the work-integrated learning field.

Additional Information:

The last submission field is an optional, open-ended field allowing you to share with the selection committee anything else you would like them to take into consideration as they review your proposal. Such as, this is based on thesis/dissertation research, you have received recognition/award/funding for the topic of your presentation, you can only attend CEIA’s annual conference if your proposal is selected, a peer suggested you share this information, you have delivered this presentation at a campus, local, state, regional, national, and/or international conference or this is a collaboration between peers across several institutions/employers.

Timeline

  • Proposal submission link opens Thursday, September 1, 2022
  • Proposal submission link closes Tuesday, November 1, 2022 at 11:59 PM
  • Selected presenters notify and accept no later than Tuesday, January 10, 2023
  • Presenters must be registered for the conference no later than Wednesday, February 15, 2023 (Please note: Early bird conference registration rate deadline ends Tuesday, January 31, 2023)

Presenter Requirements

All presenters must be paid conference attendees no later than Wednesday, February 15, 2023.  We recommend taking advantage of the early-bird rate, which ends at 11:59 PM on Tuesday, January 31, 2023. A one-day rate is also available.

Please note that more than one proposal may be submitted, though no one facilitator/presenter will be allotted more than two presentations.

  • Session content may be uploaded to the CEIA website following the conference.
  • Please be prepared to offer a PDF of your presentation to share with colleagues that can be uploaded. Further information will be provided for accepted proposals.

Audio/Visual for Selected Facilitators/Presenters

  • Presenters are expected to read and respond to all alerts and requests pertaining to the conference, especially those concerned with audio, visual, and technical arrangements.
  • CEIA will provide a laptop, projector, screen, flip chart, and markers.
  • Prepare your presentation in an offline format without the need for internet connectivity as it will not be available in the spaces reserved for sessions at the conference venue.
    • Please note: Personal hotspots may also NOT work inside the conference venue.
  • Plan to have your presentation materials saved to a USB drive in presentation format and PDF before your session in addition to saving via email or a cloud storage service.
  • No A/V will be provided for Speed Sessions or Hot Topic Roundtable Discussions.

Questions & Technical Questions with Proposal Submissions

Tracey E. Dowling, Programs Committee Chair – tdowling@fsu.edu.

For general conference information, please email 2023 Conference Chair Elery Rojas at eleryrojas@ceiainc.org or the CEIA at info@ceiainc.org.